Procedure to obtain an Apostille

General Informationen

According to Art. 9 of the Hague Convention abolishing the requirement of legalization of foreign public documents, this Consulate General no longer legalizes American public documents. For all these documents an apostille has to be obtained.

Documents to receive the apostille must be signed with the original signature of a notary public or another official whose term of office is on record with the Secretary of the State, the Department of State or the Department of the Treasury.
In all cases documents must be accompanied by a letter stating the country where the documents will be used and asking for the apostille according to the Hague Convention.

The following information are specifically for New York State, New Jersey, Pennsylvania and Connecticut.  Information on apostille authorities in other US states is available here: Information Apostille


State of New York

Birth, Death, Marriage and Certificate of Divorce certificates submitted to the New York Department of State for an Apossitle or Certificate of Authentication must first be certified by either a New York State Official or a County Clerk. A birth or death certificate must additionally bear a letter of exemplification. Educational and all other documents all have to be notarizes by a notary public and the notary's signature has to be certified by a County Clerk.
All document types then have to be attached to the filled out Apostille Request Form and sent to the following address:

New York Department of State
Division of Corporations, State Records,
and Uniform Commercial Code
99 Washington Avenue, 6th Floor
Albany, NY 12231
New York Department of State

Document and Request Form can also be delivered in person to one of the following addresses:

Albany
New York Department of State
Division of Corporations, State Records,
and Uniform Commercial Code
99 Washington Avenue, 6th Floor
Albany, NY 12231
Hours: 9:00 a.m. - 3:30 p.m.
Phone: (518) 473-2492

New York City
New York Department of State
Division of Licensing Services
123 William Street, 2nd Floor
New York, NY 10038
Hours: 9:00 a.m. - 3:30 p.m.
Phone: (212) 417 5747

The fee is US$ 10.-- per document.


State of New Jersey

Vital Records (see notice) and all other documents certified by a Notary Public should be mailed directly to the Department of the Treasury - Division of Revenue - in Trenton in order to obtain the apostille.

Department of Treasury
Division of Revenue
PO Box 452
Trenton, NJ 08625-0452
Tel.: (609) 633-8257
State of New Jersey


The fee is US$ 5.-- if the transaction involves an adoption and US$ 25.-- in all other cases. Expedited service is also available for an additional US$ 15.-- fee per certificate.

This expedited service which will ensure a processing time of 8.5 business hours, may be requested either in person or by any overnight courier service other than the United States Postal Service. The address for service requests is

State of New Jersey
Division of Revenue and Enterprise Services
33 West State Street, 5th Floor
Trentaon, NJ 08608
Attn.: Notary Unit

Notice: The vital record (birth, death or marriage certificate) has to be issued by the NJ Department of Health, Bureau of Vital Statistics in Trenton. It is not possible to obtain the apostille on a vital record which has been issued by any authority other than the Department of Health in Trenton.


Commonwealth of Pennsylvania

Mail or deliver the documents to the following address:

Department of State
Bureau of Commissions
Room 210, North Office Building
Harrisburg, PA 17120
Hours: 8:30 a.m. to 4:00 p.m.
State of Pennsylvania

The fee is US$ 15.-- per document.

With the documents you must send the following:

  • Cover letter stating your name, full mailing address and the country where the documents will be used. Please use the appropriate form .
  • A personal check, money order or cashier's check made payable to "Commonwealth of Pennsylvania" in the amount of US$15.-- per document.
  • A self-addressed, stamped envelope for return of your documents.

State of Connecticut

All public documents can be sent directly to the following address in order to obtain the apostille:

Authentication and Apostilles
Secretary of the State
P.O. Box 150470
Hartford, CT 06115-0470
PHone: (860) 509-6100
State of Connecticut   

The fee is US$ 15.-- if the transaction involves an adoption and US$ 40.-- in all other cases. Expedited service is also available for additional US$ 50.-- fee per certificate.

With the documents a cover letter must be provided stating name, company name (if applicable), full address, daytime telephone number and country in which the documents will be used. You also can use following form.

Personal checks, Visa, MasterCard and Amercian Express are  accepted forms of payment. Cash is not accepted. Checks must be made payable to "Secretary of the State".


PLEASE NOTE
In all cases docuemtns must be accompanied by a letter stating the country where the documents will be used and asking for the Apossible according to the Hague Convention.

All documents to receive the Apostilles must be signed with the original signature or the notary public or other official of the competent U.S. state whose term of office is on record with the Secretary of the State, the Department of State or the Department of Treasury.

Should the signature on the document not be an original but a facsimile signature, the original signature of the official who has signed the document has to be obtained first, before obtaining the Apostille.

The above-mentioned details are based on information available to this Consulate General at the time of the drafting of the document. This Consulate General cannot give any guarantee that the afore-mentioned information is true, complete and correct and that no changes have been made in the meantime.